Client confidentiality note: This case study has been anonymized to respect our client's privacy and our confidentiality agreement. While specific brand names have been removed, all project details, methodologies, and results are authentic and accurately represent the work delivered.

The challenge

Our client, a global aviation catering services provider, faced unprecedented logistical challenges following the acquisition of a significant European competitor's operations:

• Asset visibility gap: No centralized tracking system for vehicles across multiple countries
• Complex coordination: Managing rebranding across Germany, Switzerland, the Netherlands, Belgium, and Spain
• Manual processes: Lack of real-time updates and automated tracking mechanisms
• Resource constraints: Need to minimize project management overhead while ensuring efficiency
• Time pressure: Rapid brand transition required following the acquisition
• Multi-location complexity: Vehicle availability issues across dispersed locations

Our approach

We designed a comprehensive digital solution addressing all operational challenges:

• Vehicle handover tool: Structured handover process with dynamic cost scenario modeling
• Completion forms: Automated tracking of rebranded vehicles with instant dashboard updates
• Project automation: Every form submission triggered automatic status updates in monday.com
• Financial modeling: Real-time cost estimation based on handover responses

Technology-driven implementation

Our solution leveraged three integrated technology pillars:

1. Vehicle handover & tracking system

2. Financial & project management integration

3. Workflow automation suite

Solutions delivered

• Digital workflow management suite:
  Complete replacement of manual tracking with automated tools
• Real-time reporting platform:
  Instant visibility into project progress across all countries
• End-to-end dashboard system:
  Comprehensive tracking from handover to completion
• Automated financial forecasting:
  Dynamic cost modeling based on real-time data
• Integrated communication framework:
  Seamless coordination across multiple teams and locations

Key success factors

The project established new standards for fleet rebrand management through:

• Process digitization:
  Transforming manual workflows into automated digital processes
• Cost optimization:
  Achieving a 95% reduction in traditional project management costs
• Scalable architecture:
  Building tools applicable to future fleet management needs
• Cross-border coordination:
  Managing complex multi-country operations seamlessly
• Real-time visibility:
  Providing instant insights into project status and financials

Client impact

"The digital tools developed for this project transformed what could have been a logistical nightmare into a smoothly orchestrated operation. We completed the rebrand faster than anticipated while saving significant management costs."
—VP of Operations, Global Aviation Services Leader

This innovative fleet transformation delivered exceptional results:

✓ 500+ vehicles rebranded in just 10 months, demonstrating unprecedented execution speed

✓ €900K in total efficiency gains, with digital tool development costing only 5% of traditional management

✓ 100% workflow automation, eliminating manual coordination bottlenecks

✓ Real-time financial tracking, providing instant cost visibility per vehicle

✓ Seamless multi-country coordination, managing operations across five nations effortlessly

✓ Streamlined reporting processes, improving stakeholder communication and transparency

✓ Established digital best practices, creating templates for future fleet operations

✓ Reduced project management overhead, freeing resources for strategic initiatives

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